DATA PROTECTION – NORTH HARROW STROKE GROUP
Your personal data
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the Data Controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
Who we are
North Harrow Stroke Group (NHSG) is a voluntary group which operates under the umbrella of North Harrow Methodist Church (Charity Number 1140257). The Data Controller is Gordon Lane who decides how your personal data is processed and for what purposes.
How do we collect your data?
Your data is primarily collected via the Application Form which you complete upon joining NHSG. Additionally, we collect data with respect to attendance, subscriptions, gifts, and photographs along with additional forms issued for special events etc.
How do we process your personal data?
NHSG complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure, and by ensuring that appropriate technical measures are in place to protect personal data.
We use personal data for the following purposes:
• To contact a relative or friend in the event of an emergency.
• To provide relevant information to the emergency services if necessary.
• To celebrate your Birthday or other special event.
• To inform you of events or to send you greetings cards etc. in your absence.
• We upload photographs of events etc. to our web site and Twitter feed – we do not identify the individuals appearing in the pictures.
• To comply with legal obligations should the need arise.
What is the legal basis for processing your personal data?
We have a legal obligation in relation to vulnerable adults in our care, especially in an emergency. We also use the data to help us notify Members and Volunteers of the details of events, programmes, etc., to understand dietary requirements and disabilities, and to keep in touch during times of absence from the group.
Sharing your personal data
Your data will not be shared with any third parties except in an emergency or when we are legally required to do so.
How long do we keep your personal data?
We keep your data while you are attending NHSG as a Member or Volunteer. We may also keep it beyond that time to comply with our legal obligations. If your data changes in any way or if you do not intend returning to NHSG, please advise the Data Controller in writing.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
• The right to request a copy of your personal data which NHSG hold about you.
• The right to request that NHSG corrects any personal data if it is found to be inaccurate or out of date.
• The right to request your personal data is erased where its retention is no longer necessary.
• The right to withdraw your consent to processing at any time.
• The right to request that the Data Controller provide you with your personal data and, where possible, to transmit that data directly to another Data Controller (known as the right to data portability) where applicable.
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
• The right to object to the processing of personal data.
• The right to lodge a complaint with the Information Commissioner’s Office.
If we wish to use your personal data for a new purpose not covered by this Data Protection notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary we will seek your prior consent to the new processing.
To exercise all relevant rights, queries or complaints in the first instance please contact Gordon Lane by e-mail at: firstname.lastname@example.org or in writing to: North Harrow Stroke Group, c/o North Harrow Methodist Church, Pinner Road, North Harrow, Middlesex HA2 6EQ
You can also contact the Information Commissioners Office on 0303 123 1113 or using the online form at https://ico.org.uk/concerns or by writing to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF